Agenda

Key to abbreviations:

Other venues are shown in full.

With the agreement of the Chairman, the extraordinary meeting of the Council due to have been held on 18 March 2019 has been cancelled.

(Further information: Steve Tautz ext 4180)

Please see attached.

Please see attached.

Essential maintenance will be undertaken to the committee management system on 2 and 3 April 2009. Such maintenance will be undertaken outside normal working hours and is not expected to result in any loss of service to the Council’s intranet and website.

(Further information: Steve Tautz Ext 4180)

Please note with agreement from the Chairman, due to lack of business, the next meeting of the Area Plans Sub-Committee West on the 13 March 2019 has been cancelled.

(Further information Jackie Leither ext 4756)

A map has been produced to show us exactly where we currently have housing development sites and homeless accommodation in the District.  This will really help us when identifying future potential locations for further accommodation such as the ‘homeless pods’ which have just arrived at Norway House.

Hard copy versions of the maps will be displayed in the Members Lounge for a two week period starting Monday 11^th March. You can also access the map via the following link;

http://efdc.maps.arcgis.com/apps/webappviewer/index.html?id=b5cca4387b7d4a49a33e9dd836bd2502

The information shown on the map is broken down as follows:

• Housing development sites (existing, current on site and future sites)
• Homeless development sites (existing and current on site ie. the new pods which are due for handover 15 March)
• Young Single homeless accommodation

For the online version, if you click on the relevant ‘dot’ on the map, then click the forward arrow it will show you a summary of the accommodation available at that location.

(Further information: Susan Lewis Ext: 4508)

Please note that Epping Upland Parish Council has a revised contact details;

Postal address - PO Box 12682 EPPING CM16 9FF

Email address - eppinguplandpc@gmail.com

Guidelines and restrictions on decision making and publicity during the pre-election period

The following guidance is based on information prepared by the Local Government Association and updated for 2019. The restrictions apply largely to the Council and do not affect other campaign rules for candidates during elections. You can still issue your own publicity and talk directly with the media. However, what we (candidates and the Council) cannot do is use the resources of the Council to promote the profile of any candidate or party either directly or indirectly during the election period.

The local elections are due to take place on Thursday 2 May 2019. The associated restrictions on publicity during the pre-election period start on Monday 25 March 2019. These restrictions apply to all elections happening during this period.

From the start of the pre-election period (‘Purdah’), the Council must comply with restrictions outlined in Section 2 of the Local Government Act 1986. In addition a Code of Recommended Practice on Local Authority Publicity published in 2011 makes clear that particular care should be taken in periods of heightened sensitivity, such as in the run up to an election. The Act defines publicity as “any communication, in whatever form, addressed to the public at large or to a section of the public.”

Generally, the Act says that the Council should “not publish any material which, in whole, or in part, appears to be designed to affect public support for a political party.” The Code of Practice recommends that authorities should generally not issue any publicity which seeks to influence voters and that publicity relating to individuals involved directly in the election should not be published unless expressly authorised by statute.

Decision making

In relation to decision making within the Council, the position remains that it is ‘business as usual’ unless there are very good reasons why this should not be the case. In the vast majority of cases, the pre-election period will have no impact on normal council business, including the approval of planning decisions.

What this means

• The primary restriction is on proactive publicity by the Council which particularly relates to candidates and other politicians involved directly in the election.

• The Council can still issue media releases on factual matters provided that these do not identify individual councillors or groups of councillors.

• Councillors are still free to respond to enquiries received from the media in a personal capacity.

• Individual councillors can issue their own statements, write letters to the local newspaper(s) for publication, contact the media directly or say what they like in a personal capacity, but must not use council resources to do so.

It is still possible for the Council to issue statements on behalf of a councillor holding a key political or civic position provided it relates to important events which are outside the Council’s control and can be shown to justify a member response. These occasions are likely to be rare and to be the exception, rather than the  ...  view the full agenda text for item 8.

We have received an application for Grant Aid funding from the group named below. If you have any pertinent or relevant information on this application or their application for funding, please notify us via email at grantaid@eppingforestdc.gov.uk. You must declare an interest if you are involved with the group in any way.

Name of Group/Applicant: CRY (Cardiac Risk in the Young)  

Nature of Application: Cost of hosting a Cardiac Screening 2 day event in Epping Forest for 200 young people.  

Please advise Louis Walton of your comments within 14 days from the date this notice was sent.

(Further information: Louis Walton ext 4096)

Please see attached.

None this week

1.               Appeals Lodged

EPF/1523/18 - 31 Chester Road Chigwell Essex IG7 6AH - Two storey rear extension – Householder appeal – Ian Ansell ext. 4481

EPF/1583/18 – 1 Buttercross Lane Epping Essex CM16 5AA - Demolish existing house and replace with 9 apartments – Written reps – Corey Isolda ext. 4380

EPF/2120/18 - Lindsey House 15 Lindsey Street Epping Essex CM16 6RB – Written reps – James Rogers ext. 4371

EPF/2935/18 - 37 Forest Edge Buckhurst Hill Essex IG9 5AE - Hip to gable and rear dormer with Juliet balcony loft conversion – Householder appeal – Marie-Clare Tovey ext. 4414

2.         Forthcoming Planning Inquiries/Hearings -

12^th March 2019 – 11 Crossfields Loughton Essex IG10 3 PY Erection of new dwelling and detached garage, following demolition of existing garage – Jonathan Doe ext. 4103

14^th March 2019 – 12a Alderton Close Loughton Essex IG10 3HQ - Residential redevelopment to provide 4 x 3 bed houses – Ian Ansell ext. 4481

3.               Enforcement Appeals

None this week

4.                Appeal Decisions

EPF/0263/18 -  8 Whitehall Close Chigwell Essex IG7 6EQ -Proposed sub-division of rear gardens to 8 & 9 Whitehall Close (fronting Orchard Way) and erection of single storey two bed house – Dismissed

EPF/2654/18 - The Chequers Matching Green Matching Essex CM17 0PZ - Proposed rear extension to enclose existing outdoor dining area – Dismissed

EPF/3216/17 - Esperanza Nurseries Stapleford Road Stapleford Abbotts Essex RM4 1EJ -Outline application to demolish office, boiler house and two glasshouses, erect five dwelling houses, lay out access drive and turning head, amenity and parking areas, form meadow/paddock and alter vehicular access onto Stapleford Road – Dismissed

5.         Tree Preservation Orders

None this week

6.         S106 Agreements

None this week

7.         Changes to Planning Systems

None this week

None this week

It is important to note, that when enforcement action has been authorised, this includes any subsequent action under Part VII of the Town and Country Planning Act 1990, including a prosecution or an injunction.

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.