Audit & Governance Committee
Monday, 25th November, 2019 7.00 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: Gary Woodhall  Tel: 01992 564243 Email:


No. Item


Webcasting Introduction

(Corporate Communications Manager) This meeting is to be webcast. The Chairman will read the following announcement:


I would like to remind everyone present that this meeting will be broadcast live to the internet and recorded for subsequent repeated viewing. Copies of the recording could be made available for those that request it.


By being present at the meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast. You should be aware that this might infringe your human and data protection rights, and if you have any concerns then please speak to the Webcasting Officer.


Please could I also remind Members to activate their microphones before speaking by pressing the button on the microphone unit (switch off their mobile phones for the duration of the meeting).”


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Apologies for Absence

(Democratic Services Manager) To be announced at the meeting.


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Declarations of Interest

(Democratic Services Manager) To declare interests in any item on the agenda for the meeting of the Committee.


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(Democratic Services Manager) To confirm the minutes of the meeting of the Committee held on 12 September 2019 (previously circulated).


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Matters Arising

(Democratic Services Manager) To consider any matters arising from the minutes of the previous meeting of the Committee.


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Audit & Governance Committee - Work Programme pdf icon PDF 100 KB

(Chief Internal Auditor) To consider the attached Work Programme for the Committee for 2019/20.


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Audit & Governance Committee - Review of Terms of Reference & Effectiveness pdf icon PDF 236 KB

(Chief Internal Auditor) To consider the attached report (AGC-008-2019/10).


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Risk Management pdf icon PDF 323 KB

(Service Director – Commercial & Regulatory) To consider the attached report (AGC-009-2019/20).

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Internal Audit Monitoring Report - September to November 2019 pdf icon PDF 335 KB

(Chief Internal Auditor) To consider the attached report (AGC-010-2019/20).


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Any Other Business

(Democratic Services Manager) Section 100B(4)(b) of the Local Government Act 1972 requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.


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Treasury Management & Prudential Indicators - Mid-Year Report 2019/20 pdf icon PDF 385 KB

(Interim Strategic Director) To consider the attached report (AGC-011-2019/20).


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Final Accounts Improvement Plan pdf icon PDF 395 KB

(Interim Strategic Director) To consider the attached report (AGC-012-2019/20).


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Update from the External Auditor

(External Auditor) To receive a verbal update from the External Auditor on outstanding issues.

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Exclusion of Public and Press


To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):


Agenda Item No


Exempt Information Paragraph Number





The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.


Background Papers: 

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:


(a)        disclose any facts or matters on which the report or an important part of the report is based;  and


(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.


The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.


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