Agenda

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(1)           To confirm the appointment of District Councillor Les Burrows as the Chairman of the Committee for the municipal year; and

(2)           To appoint a Vice-Chairman of the Committee for the municipal year.

EFDC Councillors - Please use the Members Portal webpage to report non-attendance at meetings https://eppingforestdc-self.achieveservice.com/service/Member_Contact to ensure your query is properly logged.

Alternatively, you can access the Members portal from the front page of the Council’s website, at the bottom under ‘Contact Us’ https://www.eppingforestdc.gov.uk/your-council/members-portal/  

Members, county councillors, and town/parish council representatives are reminded to sign the attendance register, in order to ensure that the minutes of the meeting accurately reflect attendance.

To confirm the minutes of the meeting of the Committee held on 1^st February 2024 and any matters arising therefrom.

To discuss the following matters raised by the local councils:

1      (i)       Can EFDC clarify what an ‘outside body’ means in relation to the Local  

          Council Liaison committee, given that the committee is managed by

          EFDC Officers, and chaired by an elected representative of EFDC?

(ii)       Will EFDC commit to providing an updated Parish and Town Council 

           Charter, setting out how it sees the relationship between these layers

           of local government, and how communication between these two

           bodies works (from both political and practical perspectives)? 

(iii)           Parish and Town Council Clerks would like an improved mechanism by which they can contact officers at EFDC to resolve problems, issues, or ask questions. Will EFDC commit to:

a.     providing a dedicated Parish / Town Council contact at EFDC

responsible for dealing with Parish Council issues on a day-to-day basis; and

b.     providing an electronic list of direct contact details for officers and

heads of departments at EFDC and their responsibilities?

(iv)           Will the Leader of the Council agree to meet with Parish and Town Council Clerks at least three times per year, to discuss issues or concerns of an operational nature?

(v)            What measures will EFDC put in place to improve communication between the District and Parish / Town Councils, and ensure this contact is maintained?

(vi)           By what methods will EFDC accept questions to be placed on the Local Council Liaison Committee agenda (Individual Councils? Individual Councillors? One nominated person? Etc).    

2      Can EFDC to provide an overview of the changes to planning system implemented at EFDC, and the relevant processes that go with these changes.

3      What is EFDCs response regarding written representations at appeal and personnel provided for Information Hearings.

(Epping Forest District Council) Local authorities are required to review their polling districts and polling places for UK parliamentary constituencies at least once every five years.

Epping Forest District Council’s compulsory five-year review is due to be completed by the end of January 2025.  Having conducted the review and a public consultation the findings and proposals will be presented which will be submitted to Full Council in December for approval.

(Epping Forest District Council) Update on the new Planning Committees and overview of its procedures and protocol.

To note that the next meeting of the Committee will be held on 20^th March 2025 at 7.30pm.