Agenda and minutes

Licensing Sub-Committee
Thursday, 16th May, 2019 6.00 pm

Venue: Council Chamber - Civic Offices. View directions

Contact: Jackie Leither (Direct Line 01992 564243)  Email:

No. Item


Declarations of Interest

(Director of Governance) To declare interests in any item on this agenda.


There were no declarations of interest made pursuant to the Member’s Code of Conduct.


Procedure for the Conduct of Business pdf icon PDF 73 KB


The Sub-Committee noted and agreed the procedure for the conduct of business.


Licensing Act 2003- Application for a Premises Licence for Uncle Ivan Ltd, The Field, High Ongar Road, High Ongar, Essex, CM5 9LZ pdf icon PDF 120 KB

To consider the attached report.

Additional documents:


The three Councillors that presided over this item were Councillors M Sartin (Chairman), R Morgan and S Heather. The Chairman welcomed the participants and requested that they introduced themselves to the Sub-Committee.


In attendance on behalf of the application were the applicants Mr S Cottrell and Mr S Poelman.


In attendance objecting to the application were Mr P Taylor, Ms S Fuller, Mr J Davis, Mr and Mrs Bonney, Mr R Gaylard and Ms J Higgins. Also in attendance for EFDC were M Richardson and L Coveney, Neighbourhood and Environmental Officers.


There were also two observers and one objector who could not speak as he did not make representations within the requisite time period.


The Chairman introduced the Members and Officers present and outlined the procedure that would be followed for the determination of the application.


(a)             Application before the Sub-Committee


The Licensing Compliance Officer, D Houghton, introduced the application for a new premises licence for Uncle Ivan Limited, Bishops Court, Main Road, Margaretting, Ingatestone, Essex CM1 2DP for a new premises licence for a 1 day event on Saturday, 31 August 2019 at The Field, High Ongar Road, High Ongar, Essex CM5 9LZ.


(i)         The application, which was received on the 2 April 2019, was for the following licensing activities:


The Sale by Retail of Alcohol on the Premises only

Saturday 12.00 – 22.30


The Provision of Recorded Music

Saturday 12.00 – 23.00


Opening Times of the premises

Saturday 12.00 – 23.00


(ii)        Consultation


The Responsible Authorities had all received a copy of the application, it was also advertised at the premises and in a local newspaper.


All residences and businesses within 150 meters radius of the premises were individually consulted.


The authority had received 9 representations, 1 from High Ongar Parish Council, 1 petition signed by 17 residents, and 7 from individual local residents.


There was also a response from Essex Police who having agreed conditions with the applicant made no representation, the conditions to be attached to the licence should it be granted.


The Objections relate to the Prevention of Crime and disorder, Prevention of Public Nuisance, and Public Safety and The Protection of Children from Harm.


(b)       Presentation of the Applicant’s Case


The Applicant’s Mr S Cottrell and Mr S Poelman advised that in 2018 they organised a smaller event which went very well although it did not please all of the local residents but some of the younger residents attended and thought the event was very good.


This year, due to the popularity of the event last year, they had decided to organise a bigger event and had taken professional advice to ensure the event was properly organised.


(c)        Questions for the Applicant from the Sub-Committee


The Sub-Committee asked how many attended the event in 2018.


Mr S Cottrell advised that 350 people attended the event in 2018.


The Sub-Committee asked why the event had been increased to hold 1300.


Mr S Cottrell advised that although they had stipulated 1300 they  ...  view the full minutes text for item 61.


Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):


Agenda Item No


Exempt Information Paragraph Number





The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.


Background Papers:  Article 17 - Access to Information, Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:


(a)        disclose any facts or matters on which the report or an important part of the report is based;  and


(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.


The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.