Agenda

Council
Tuesday, 17th December, 2019 7.30 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: Democratic Services Manager Tel: (01992) 564243  Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking. The Democratic Services Manager will read the following announcement:

 

“The Chairman would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

 

If you are seated in the lower public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.

 

This may infringe your human and data protection rights and if you wish to avoid this you should move to the upper public gallery.”

2.

Minutes pdf icon PDF 722 KB

To approve as a correct record and sign the minutes of the meeting held on 5 November 2019 (attached).

3.

Declarations of Interest

To declare interests in any item on the agenda.

4.

Announcements

(a)        Apologies for Absence

 

(b)        Chairman’s Announcements

5.

Members' Allowances Scheme 2020/21 pdf icon PDF 307 KB

To consider the attached report of the Remuneration Panel, to be presented by Mr. S. Lye.

Additional documents:

6.

Public Questions (If Any)

To answer questions asked after notice in accordance with the provisions contained within Part 4 of the Council Rules of the Constitution on any matter in relation to which the Council has powers or duties or which affects the District:

 

(a)        to the Leader of the Council;

 

(b)        to any Portfolio Holder; or

 

(c)        to the Chairman of the Overview and Scrutiny Committee.

 

Questions, if any, will follow if not received in time to be incorporated into the agenda.

7.

Questions By Members Under Notice

To answer questions asked after notice in accordance with the provisions contained within the Council’s rules in Part 4 of the Constitution on any matter in relation to which the Council has powers or duties or which affects the District:

 

(a)                  to the Chairman of the Council;

 

(b)                  to the Leader of the Council;

 

(c)                  to any Member of the Cabinet; or

 

(d)                  the Chairman of any Committee or Sub-Committee.

 

The Council’s rules provide that answers to questions under notice may take the form of:

 

(a)             direct oral answer;

 

(b)             where the desired information is in a publication of the Council or other published work, a reference to that publication; or

 

(c)             where the reply cannot conveniently be given orally, a written answer circulated later to the questioner.

 

Answers to questions falling within (a) and (b) above will be made available to the member asking the question one hour before the meeting. Answers to questions falling within (c) above will be circulated to all councillors.

 

Questions, if any, will follow if not received in time to be incorporated into the agenda.

8.

Reports from the Leader & Members of the Cabinet pdf icon PDF 107 KB

To receive reports and any announcements from the Leader and members of the Cabinet on matters falling within their area of responsibility:

 

(a)        Report of the Leader;

 

(b)        Report of the Business Support Services Portfolio Holder (attached);

 

(c)        Report of the Contract and Technical Services Portfolio Holder (attached);

 

(d)        Report of the Commercial and Regulatory Services Portfolio Holder (attached);

 

(e)        Report of the Community and Partnership Services Portfolio Holder (attached);

 

(f)        Report of the Customer Services Portfolio Holder (attached);

 

(g)        Report of the Housing and Property Services Portfolio Holder (attached);

 

(i)         Report of the Planning Services Portfolio Holder (attached); and

 

(j)         Report of the Strategic Projects Portfolio Holder (attached).

Additional documents:

9.

Questions by Members Without Notice

The Council’s rules provide for questions by any member of the Council to the Leader or any Portfolio Holder, without notice on:

 

(i)            reports under the previous item; or

 

(ii)           any other matter of a non operational character in relation to the powers and  duties of the Council or which affects all or part of the District or some or all of  its inhabitants.

 

The Council’s rules provide that answers to questions without notice may take the form of:

 

(a)            a direct oral answer from the Leader or, at the request of the Leader, from another member of the Cabinet;

 

(b)            where the desired information is in a publication of the Council or other published work, a reference to that publication;

 

(c)            where the reply cannot conveniently be given orally, a written answer circulated later to the questioner; or

 

(d)            where the question relates to an operational matter, the Leader or a member of the Cabinet will request that a response be given direct to the questioner by the relevant Service Director.

 

In accordance with the Council’s rules, a time limit of thirty minutes is set for questions. Any question not dealt with within the time available will receive a written reply. The Chairman may extend this period by up to a further ten minutes at their discretion.

10.

Motions

To consider any motions, notice of which has been given under the Council’s rules.

Reports of the Cabinet

11.

Local Council Tax Support Scheme 2020/21 pdf icon PDF 109 KB

(Customer Services Portfolio Holder) To consider the attached report.

12.

Audit and Governance Committee Annual Report 2018/19 pdf icon PDF 146 KB

(Chairman of Audit and Governance Committee) To consider the attached report.

13.

Anti-Fraud & Corruption Strategy pdf icon PDF 98 KB

(Chairman of Audit and Governance Committee) To consider the attached report.

Additional documents:

14.

Statutory Statement of Accounts - 2018/19

To consider the attached report and the Statutory Statement of Accounts 2018/19 (to follow).

15.

Appointment of Co-Opted Member - Progress Report pdf icon PDF 199 KB

(Chairman of Audit and Governance Committee) To consider the attached report.

16.

Appointment of Member Champion for Armed Forces

Recommending:

 

That the Council appoint an Armed Forces Member Champion for the remainder of the 2019/20 municipal year.

 

1.            The Armed Forces Community Covenant is a voluntary statement of mutual support between a civilian community and its local Armed Forces Community. The purpose of the Community Covenant is to encourage support for the Armed Forces Community who are working and residing in Essex, and to recognise and remember the sacrifices made.

 

2.            The Council became signatories to the Essex Community Covenant on 6November 2012 and has given increased priority to Armed Forces personnel through the Housing Allocations Scheme and Local Council Tax and Housing Benefits Schemes, and supports many events for serving and former personnel.

 

3.            For the Council to successfully implement the Covenant, a core infrastructure is required which includes the appointment of a Member Champion. The purpose of the Champion is to promote and advocate the interests of the Armed Forces Community within the local authority area; to act as single point of contact; and to engage with the Armed Forces Community locally to identify key issues of concern.

 

4.            As required by the protocol for the appointment of Member Champions agreed by the Council on 30 July 2019, all members have been consulted and given the opportunity to register their interest. Councillors J Lea, S Murray and B Rolfe have advised their interest in this role.

17.

Overview and Scrutiny Committee pdf icon PDF 230 KB

(a)          To receive the report of the Chairman of the Overview and Scrutiny Committee and to answer any questions without notice asked in accordance with Council Rules.

 

(b)          Reports of the Overview and Scrutiny Committee (if any);

18.

Joint Arrangements & External Organisations pdf icon PDF 176 KB

(a)               To receive a report from Councillor H Kane, as the Council’s representative for the Royal Gunpowder Mills;

 

(b)               To receive from Council representatives any other reports on the business of joint arrangements and external organisations and to receive answers to any questions on those bodies which may be put without notice; and

 

(c)                To request written reports from representatives on joint arrangements and external organisations for future meetings.

19.

Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers:  Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.