Issue - meetings

(Director of Governance):

(a)  To consider the revised Terms of Reference attached with a recommendation to remove bullet point (1).

(b)  To consider the Work Programme attached.

(a)    Terms of Reference

The Assistant Director of Governance reported that the Constitution Working Group had completed its review of the Constitution and this had since been adopted by Council in 2016. Therefore, point 1 of its Terms of Reference that read, “To complete a review of the Council’s Constitution by 31 March 2016 and to recommend new arrangements accordingly;” should now be deleted.

       Recommended:

That the Terms of reference for the Working Group be amended to remove its initial requirement to have reported to the full Council by March 2016 on the new Council Constitution as this action has now been completed as set out at Appendix 1 to this report;

(b)    The Work Programme was noted as below.

                 i.          Review of Planning Protocol (discussion at this meeting);

                ii.          Gifts and Hospitality Provisions (scheduled for 20 February 2018 meeting);

               iii.          Procurement Rules (Report from Director of Communities –  delayed until 20 February 2018); and

              iv.          Draft Licensing Protocol (in consultation with the Licensing Committee – scheduled for 20 February 2018 meeting).

To review the Terms of Reference and Work Programme for the Working Group.

(a)          Terms of Reference

It was noted that Item (1) To complete a review of the Council’s Constitution by 31 March 2016 needed deletion as this had been completed.

(b)          Work Programme

There were 3 items on the Work Programme:

(i)            Review of Planning Protocol (for discussion at this meeting).

(ii)           Gifts and Hospitality Provisions – Review was scheduled for the 21 February 2017 meeting.

(iii)          Audit and Governance Committee – Review was scheduled for 2018.