Agenda

Key to abbreviations:

Other venues are shown in full.

At its meeting on 29 October 2018, the Overview and Scrutiny Committee considered the proposed establishment of a new overview and scrutiny framework, based on a structure of two cross-service select committees, from the commencement of the 2019/20 municipal year.

The review of the select committee framework was initiated by the implementation of the Council’s People Strategy, which has progressed as far as the appointment of new Strategic Directors and Service Directors. The Council’s new senior management structure comprises eight new service directorates covering the operations of the authority and the Leader of the Council intends to realign the responsibilities of the Cabinet during the current municipal year to reflect the new structure. As a result, it has therefore been considered appropriate to also review the alignment of the overview and scrutiny framework.

The review of the select committee framework was considered at a joint meeting of the Overview and Scrutiny Chairmen and Vice-Chairmen held on 3 September 2018. However, the Committee has deferred further consideration of this matter to its next meeting, to allow appropriate consultation on the restructure of the framework to be undertaken with all members.

The joint meeting of the Overview and Scrutiny Chairmen and Vice-Chairmen considered that it was important that any future select committee framework continued reflect the management structure of the Council and cover the whole range of its business, whilst also achieving efficiencies and maintaining the effectiveness of the Council’s scrutiny activity. The option favoured by the joint meeting for the future select committee framework, was for the establishment of two new select committees:

Communities & Neighbourhoods Select Committee

·                 Housing and Property Services;

·                 Community and Partnership Services;

·                 Contract and Technical Services; and

·                 Planning Services.

Governance & Resources Select Committee

·                 Governance and Member Services;

·                 Business Support Services;

·                 Customer Services; and

·                 Commercial and Regulatory Services.

In reviewing the select committee framework, the joint meeting considered areas of concern likely to arise from a reduction in the current number of select committees, including:

(a)       the potential increase in workload for each committee;

(b)       a perceived lack of balance in the workload of each committee;

(c)       the reduction in member involvement if no increase be made in the number of members appointed to each select committee; and

(d)       the likelihood of reduced opportunities for member development in terms of chairmanship skills and experience.

The joint meeting considered that some of these concerns could be addressed through the development of achievable work programmes for each select committee and that the recommended option would provide clear scope to the scrutiny activities of each committee whilst continuing to provide for relevant scrutiny activity to also occur by way of the creation of task and finish panels (as necessary). It is intended that a Strategic Director would be designated for each proposed select committee and that management of the workload of each committee and the achievement of work programme priorities would be the responsibility of the respective chairman in liaison with the Strategic Director.

The development of focused  ...  view the full agenda text for item 1.

Please see attached.

The Members’ Room will be in use from 8.00am to 5.00pm on 14 November 2018 for a Manager’s Conference event and from 10.00am to 2.00pm on 15 November 2018 for an Inter-faith week event.

The Members’ Room will not be available to councillors during these periods.

(Further information: Steve Tautz ext 4180)

The meeting of the Senior Management Selection Panel due to have been held on 12 December 2018, has been cancelled.

(Further information: Steve Tautz ext 4180)

Please see attached.

None this week.

1.               Appeals Lodged

EPF/0307/18 – 18 Russell Road Buckhurst Hill Essex IG9 5QJ - Construction of three dwellings (Use Class C3) with associated landscaping, car parking and alterations to access arrangements from Russell Road – Written reps – Corey Isolda ext. 4380

EPF/1315/18 – 35 Forest Road Loughton Essex IG10 1EE - Single storey front, side and rear extension. Two storey side extension – Written reps – Jonathan Doe ext. 4103

EPF/1678/18 – Tennyson House, Pynest Green Lane Waltham Abbey EN9 3QL - New outhouse containing swimming pool to rear – Written reps – Steve Andrews ext. 4337

EPF/2209/18 – 69 Coopers Hill CM5 9EF - Single storey infill side and rear extension – Householder appeal – Muhammed Rahman ext. 4415

EPF/2885/17 – 39 Traps Hill Loughton IG10 1SZ - Demolition of existing house and replace with 2 new houses – Sukhvinder Dhadwar ext. 4597

EPF/3273/17 – 17 Palmerston Road Buckhurst Hill IG9 5PA - Conversion of house into 5 flats and erection of rear dormer window – Sukhdeep Jhooti ext. 4298

EPF/3512/18 – Land to the rear of 33-37 Hillyfields Loughton IG10 2PT - Construction of new access with 7 no. three bed houses and 2 no. two bed houses and associated parking – Ian Ansell ext. 4481

2.         Forthcoming Planning Inquiries/Hearings

25^th – 28^th February 2019 - EPF/2499/17 – 13 -15A Alderton Hill Loughton Essex IG10 3JD - Demolition of houses at 13, 15 and 15a, Alderton Hill, and the erection of linked blocks of elderly persons apartments, with integrated care facilities (Use Class C2) with supporting amenity facilities, landscaping, 64 car spaces in undercroft parking at the rear and south side of the block, and associated ground works -

3.               Enforcement Appeals

None this week

4.                Appeal Decisions

EPF/0184/18 – Rozel Loughton Lane Theydon Bois CM16 7JY - Construction of new chalet bungalow in land to rear of Rozel. Re-submission of refused application EPF/2364/17 – Dismissed

EPF/1943/18 – End House, 8 Hill Crest Road Stanford Rivers CM5 9SH - Construction of 1 new dwelling. Re-submission of refused application: EPF/1046/17 – Dismissed

EPF/1973/18 – Newstead, 19 Coopersale Common Coopersale CM16 7QS - The demolition of 19 Coopersale Common and erection of six detached houses (2 x 3 bedroom and 4 x 4 bedroom) and associated amenity space, car parking, cycle storage and landscaping – Dismissed

EPF/2388/17 – 47 Sunnyside Road Epping Cm16 4JW - Erection of a detached three bedroomed dwelling with associated car parking and the creation of two parking spaces and a new crossover – Dismissed

EPF/2448/18 – 38 High Road North Weald CM16 6BU - Change of use from post office (A1) to takeaway (A5), installation of extract flue and alterations to front elevation.  Revision to previous refused scheme with revised opening hours (11am - 9pm) – Dismissed

5.         Tree Preservation Orders

TPO/EPF/04/18 - St Thomas More Church, Willingale Road, Loughton – Effective from 7^th November 2018.

6.         S106 Agreements

None this week

7.         Changes to Planning Systems

None this week

None this week

It is important to note, that when enforcement action has been authorised, this includes any subsequent action under Part VII of the Town and Country Planning Act 1990, including a prosecution or an injunction.

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.