Agenda and minutes

At the last meeting it was agreed that Zach would chair this meeting. Adam would be Vice-Chairman.

It was noted that Zach would be the Chairman and Adam would be the Vice-Chairman for this meeting.

            RESOLVED:

That the minutes of the meeting held on 5 September 2017 be taken as a correct record.

Emily Timmins, the Relationship Manager serving East Anglia, at The Children’s Society would be giving a short presentation.

Emily Timmins, the Relationship Manager serving East Anglia, at The Children’s Society gave a short presentation about the work of the Children’s Society charity.

Emily thanked the Youth Council for their outstanding work raising £165 at the Epping Youth Market in the Summer.

To update on the arrangements for the Youth Conference on Friday 3 November 2017.

Di gave an update on the arrangements for the Epping Forest Schools Youth Conference on Friday 3 November 2017.

Di advised that Youth Councillors must arrive by 08:30 to help set up, due to the schools and college arriving between 08:45 and 09:00. The conference would finish at 13:30 and Youth Councillors would return with their school or college.

ACTION – That Youth Councillors Alex H, Jacob and Ashwin chase Mrs Gascoyne to confirm Debden School’s attendance at the Youth Conference.

ACTION – That Youth Councillors Christopher & Abigail chase Mr Punt to confirm Chigwell School’s attendance at the Youth Conference.

ACTION – That Youth Councillors Nina, Marley and Annabelle chase Mr Yerosimou to confirm Epping St John’s School attendance at the Youth Conference.

ACTION – That Youth Councillor Blake chase Saboohi Famili to confirm Epping Forest College attendance at the Youth Conference.

ACTION – ALL Youth Councillors to let Louis know if they require transport to get in early on the morning of the Youth Conference. 

To update on the progress of the project.

The Youth Council sub groups gave an update on the progress of their part of the project.

ACTION - Di to send Nina and Annabelle, Abi’s research document to help them in developing the teacher’s resource booklet.

Mini film

Nina reported that she had been in conversation with people who were willing to feature in the mini film and was developing it. She expressed her concern in meeting of the deadline of Friday 3 November 2017.

Drug Awareness Teacher’s Resource Booklet

Annabelle reported that she had been working with other Youth Councillors to source resources and was still developing the resource booklet.

Poster Update

Di reported that she had given the Youth Councillors feedback to the artwork designer and was awaiting the next proof.

Online Survey Update

Abi reported that the online survey had 100 responses to date and encouraged Youth Councillors to share the survey as widely as possible in order to get accurate data.

ACTION – ALL Youth Councillors to promote the online drugs survey on social media and in schools and colleges. The survey link was ????

To report on the launch of the listening bench at St John’s Church, Epping.

Finlay reported on the launch of the listening bench at St John’s Church in Epping on Saturday 4 November 2017 at 1pm.

Youth Councillors who expressed an interest in attending were Adam, Finlay, Nina, Oliver, Abigail, Suzannah and Zach.

To update Youth Councillors on the MiLife project.

Di updated Youth Councillors on the MiLife project and the training session which had been arranged for Thursday 19 October 2017 from 7 – 9pm at the Civic Offices.

Di reported the confirmed dates for upcoming MiLife Roadshows in schools were:

Roding Valley High School – Thursday 9 November 2017
Epping St Johns School – Thursday 14 December 2017
Davenant Foundation School – Thursday 8 February 2018
King Harold Business & Enterprise Academy – Thursday 26 April 2018

Schools yet to confirm their MiLife Roadshow date were:

Debden Park High School
The Ongar Academy
West Hatch High School
Epping Forest College

Youth Councillors to report on achievements, events and training that they have accomplished since the last meeting.

Youth Councillors reported on achievements, events and training that they had accomplished since the last meeting.

Braeside School

Youth Councillor Jess had sent her apologies to the meeting and was unable to feedback any business.

Chigwell School

Chris reported that he had spoken with his teacher regarding re-establishing a display board.

Debden Park High School

Ashwin reported that the new senior leadership team included a new head boy and girl.

Epping Forest College

Blake advised that there was nothing to report.

Epping St Johns School

Nina reported the she was in the process of liaising with teachers regarding setting up a Youth Council display board. Nina advised that student leadership elections had taken place for Year 11 and the Sixth Form.

The Ongar Academy

Oliver reported that he was speaking with his school to set up a display board.

Roding Valley High School

Sam advised that Roding had finished electing year councils and the school council would be elected from these representatives. The school display areas were currently being updated and the Youth Council would feature on a display.

Di reported that she had received a submission form from The Police Cadets who would like to attend a future meeting to discuss their community work and the NHS NELF team who would like to talk about their MyMind Positive Mental Health App.

Di suggested they attend the meeting on 14 November 2017 and this was AGREED.

(a)          Notices by Diane;

(b)          Notices by Louis;

(c)          Any other Notices; and

(d)          Youth Councillor Notices.

Notices by Diane;

·                     Di praised the Youth Council for their efforts delivering the presentation to Councillors on 26 September 2017. The Councillors were extremely impressed with the Youth Council’s work and were looking forward to see the MiLife and drug awareness projects develop.

·                     Di requested that the following Youth Councillors needed to book their one to one supervision meeting: Adam, Ashwin, Belle, Blake, Charley, Christopher, Jacob, Jess, Lisa, Marley, Sam, Suzannah and Zach.

·                     Di reported that Maitland Sonny-Warren had resigned from the Youth Council to focus on his college course. The Youth Councillors wished him all the best at college and thanked him for his time served as a Youth Councillor.

·                     Di awarded a Jack Petchey Achievement award to Finlay for his outstanding commitment to Youth Council work, most recently on the Listening bench project and the Young Ambassadors project. He was a reliable and outstanding Youth Councillor who went the extra mile.

·                     Di awarded the Youth Council Cup to Abigail for her outstanding commitment on the drug awareness project, including the research and online survey. Abi had worked extremely hard researching the data for the drugs project and had designed and published an online survey that would be launched at the Youth Conference. Abi would be invited to attend the Annual Civic Awards and dinner with the Chairman with 3 other Youth Councillors, who had not  yet been selected.

Di advised that there were 3 more opportunities to receive the Youth Council cup and encouraged all Youth Councillors to continue having good attendance, working hard behind the scenes on project work, representing the Youth Council in schools and being a good role model for young people. Di wished Youth Councillors good luck with their work.

Notices by Louis;

·                     Louis advised of the upcoming diary dates:

Epping Neighbourhood Action Panel Meeting -Thursday 5October 2017 8 – 9pm

MiLife Training Session - Tues 17 October 2017 7 – 9pm

Youth Conference Rehearsal - Mon 30 October 2017 7 – 9pm

·                     Louis advised the Youth Councillors of his change in job roles. Louis would be standing down as Youth Engagement Assistant at the end of October 2017 and Becky Moreton would be replacing him. Louis thanked the Youth Councillors for making his time with EFYC so enjoyable and wished them every success in their future work.

To note that the next meeting will be held on Tuesday 14 November 2017 at 19.15 – 20.45 at the Civic Offices.

To note that the next meeting will be held on Tuesday 14November 2017 at 19:15 – 20:45 at the Civic Offices.